I don't have a smart phone yet but I'm buying a Samsung Galaxy S4 very soon. My ISP is Time Warner Cable and I use their Roadrunner email. The incoming server is POP and the outgoing is SMTP. I have outlook 2013 on my PC to manage emails, contacts, tasks, calendar, and notes. I have been researching ways to sync Outlook between my PC and phone. I have found several apps and programs that will sync contacts, Tasks, Calendar, and notes but so far as I can see, there are none that will do 2 way syncing of emails between Outlook 2013 on my PC and the S4. I can't believe with all the technology out there today somebody hasn't figured out a way to do this. If anybody out there has a way of doing 2 way syncing of email dirctly between the phone and Outlook on the PC please let me know. I'm not very tech savvy so I have come up with the following work-around. Please tell me is you think it will work and if there is a better way. I will set up my roadrunner email account on my S4. I have outlook 2013 set to leave a copy of downloaded emails from roadrunner on the server. That way all emails sent to me will show up on my phone email inbox and in the outlook inbox on my PC. If I reply to, forward, or send an email from outlook on my PC and I want it to show up on my phone I will bcc myself. If I send, reply to, or forward and email form my phone and I want it to show up in Outlook on my PC I will bcc myself. There be duplicates created on both ends. On the PC I have an outlook add-in called NoMoreDupes which will delete any duplicate emails in my inbox. On the S4, I'll just have to delete the duplicates.
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Syncing Outlook Email with Android Phone
- Thread starter jglinsky
- Start date
Crashdamage
Android Expert
You're doing this the hard way. Setup your Roadrunner account to use IMAP instead of POP3 and all your email will automatically sync between all your devices and PCs, including email sorted into folders, sent mail, etc. No duplicates, no need to bcc yourself. Simple.
POP3 email is still useful in certain situations (I have one business account intentionally still using POP3) but in most cases - including yours - IMAP is a better option.
POP3 email is still useful in certain situations (I have one business account intentionally still using POP3) but in most cases - including yours - IMAP is a better option.
What ^^^ says about imap! I also used to use pop3 and it was a pain making sure I could access all my email on phone and pc. imap is so much easier.
For sync'ing contacts etc, depends on whether you want to go via the "cloud" or keep it local. I use MyPhoneExplorer to sync between my pc (Outlook) and phone via wifi. Not automatic but even if I lost my phone there's little I'd lose.
Dave
For sync'ing contacts etc, depends on whether you want to go via the "cloud" or keep it local. I use MyPhoneExplorer to sync between my pc (Outlook) and phone via wifi. Not automatic but even if I lost my phone there's little I'd lose.
Dave
Unfortunately, my ISP only supports POP3 at this time. There is good news, though. I called them and I was informed that their engineers are currently working on adding IMAP to their servers and it should be ready soon. With luck, they'll have it done before I buy my smart phone.
Crashdamage
Android Expert
Just unbelievable that TWC still doesn't have IMAP support.
RazzMaTazz
Android Expert
Yes, IMAP is the way to go. If you use POP on your phone, you won't be able to synchronize AND you'll have to constantly keep your phone's inbox clean or else it will use up (eventually, all of) your phone's memory.
If I were you, I'd dump TWC email and start using an IMAP email service like Gmail or Yahoo Mail account.
Or better still, switch to a MAPI based Microsoft email account (like Hotmail.com, MSN.com, Outlook.com, or Live.com) and your email, Outlook calendar & contacts will also automatically sync to your phone.
http://androidforums.com/android-ap...id-without-3rd-party-app-exchange-server.html
It's pretty easy to switch from your ISP's email account to a new free, email account (like Gmail, Yahoo Mail, or Hotmail). I just had my parents do it.
1) Create a new Gmail, Yahoo Mail, or Hotmail account and add it to Outlook. (You can have multiple email accounts with multiple inboxes in Outlook. I do.)
2) Optionally, send an email to your friends telling them your new email address. (Optional.)
3) From the web, set your Gmail, Yahoo Mail, or Hotmail account settings (on their webmail settings page) to retrieve email from your TWC account. (That way if any of your contacts keep using your TWC account, you'll still get those emails.)
There are also many (free and paid) 3rd party options for synchronizing Outlook with Android. The following website lists most if not all of the options. Gsyncit and CompanionLink are generally highly regarded complete solutions.
www.syncdroid.net
If I were you, I'd dump TWC email and start using an IMAP email service like Gmail or Yahoo Mail account.
Or better still, switch to a MAPI based Microsoft email account (like Hotmail.com, MSN.com, Outlook.com, or Live.com) and your email, Outlook calendar & contacts will also automatically sync to your phone.
http://androidforums.com/android-ap...id-without-3rd-party-app-exchange-server.html
It's pretty easy to switch from your ISP's email account to a new free, email account (like Gmail, Yahoo Mail, or Hotmail). I just had my parents do it.
1) Create a new Gmail, Yahoo Mail, or Hotmail account and add it to Outlook. (You can have multiple email accounts with multiple inboxes in Outlook. I do.)
2) Optionally, send an email to your friends telling them your new email address. (Optional.)
3) From the web, set your Gmail, Yahoo Mail, or Hotmail account settings (on their webmail settings page) to retrieve email from your TWC account. (That way if any of your contacts keep using your TWC account, you'll still get those emails.)
There are also many (free and paid) 3rd party options for synchronizing Outlook with Android. The following website lists most if not all of the options. Gsyncit and CompanionLink are generally highly regarded complete solutions.
www.syncdroid.net
If TWC doesn't come up with IMAP support soon I'm going with GMail. I already set up a GMail account in Outlook. If I understand this correctly (and I'm not very tech savvy), I can have all my incoming Roadrunner email automatically forwarded to my Gmail address. And, I can set GMail so that emails I send from GMail look like they came from my Roadrunner address with a "Reply to" my roadrunner address. That way, nobody even has to know I use GMail and I don't have to inform all my correspondents of the change. Again, if I have duplicates in my inbox I can use NoMoreDupes to delete them in Outlook on my PC and do it manually on the phone. This is to me less of a hassle than informing several hundred people I have a new email address. Besides, I really like Outlook for calendars, tasks, and notes.
RazzMaTazz
Android Expert
You kinda maybe got it. But let me throw out a few things that may help.
You won't have any duplicates and you won't need NoMoreDupes if you switch to IMAP (like Gmail or Yahoo Mail) or MAPI (like Hotmail, Live Mail, MSN Mail, Outlook.com). In fact, you can take your entire POP inbox, your Sent Mail items, Saved Mail folders, Drafts, etc., and (in Outlook) drag them onto your new IMAP or MAPI email account in Outlook. Bang! Your synchronized across all devices. Stop using POP mail and you're done with that outdated POP garbage forever. Your new mail account(s), inboxes, etc., will appear in the left-side Navigation Pane of Outlook.
Yes, you can set your "Reply to" email address in your Gmail account (via the web) to be your TWC address if you like-- but since you're using Outlook (which has its own "Reply to" tag, you'd also want to input your TWC address in "Sent from" in the account settings of Outlook. Also, to prevent spoof mailers, Gmail may require you to (one-time) verify that you are the owner of both email accounts.
I don't know if you care, but if you send mail in this way (with essentially a spoofed "Reply to" address), then any of your email recipients who use Outlook (and AFAIK, Outlook only) will see your "From" address as "Joe-Blow@gmail.com on behalf of Joe-Blow@TWC.com". Outlook does this as a safety precaution to alert its users to potential spoofing.
I don't know about TWC's POP mail, but you can typically either:
1) Go into your POP mail account settings (on the web) and forward your mail to another email address (like a Gmail address). That should happen instantly. Or...
2) Go into your Gmail account settings (on the web) and have it periodically retrieve your POP mail. I think that will only happen, maybe every 15-30 minutes, so option 1 might be better if TWC supports that (hopefully without putting a "FW:" in the subject line.
POP mail doesn't synchronize so you'd really need to stop accessing your POP mail account directly from Outlook, otherwise Outlook will download your TWC POP mail from TWC's mail servers and delete it from the TWC servers so that it won't be accessible to your phone. So you should:
1) Delete your POP mail account from Outlook... or (probably better) tell Outlook to stop retrieving your TWC POP mail. (Go into Outlook's "Send/Receive" settings -> "Define Send & Receive Groups" -> "All Accounts" -> uncheck "Include the selected account in this group".)
2) Add a Gmail, Yahoo Mail, or Hotmail account to Outlook, and access your mail from the Inbox of that account.
I really think you'd be better off sending an email to your friends, telling them that you have a new email address that will synchronize between all of your devices and which you'll be able to keep even if you change ISPs. You can write the brief email, click on your address book, select all, and send. It'll take about a minute. If anybody fails to note your new email address, it's no big deal because you'll still be picking up your email from your TWC account.
You can use Outlook for calendars, tasks, notes and email, regardless of whose email service you use. I do. For example, in Outlook, I have a legacy POP email account (from my old, old ISP that I never use anymore) 2 Gmail accounts (one of which is my primary email address), a (spammable, don't-care) Yahoo account, a Hotmail account that I use for dealing with business, and a Live.com account. Each has its own inbox, etc.
In Outlook, I copied my Outlook contacts and calendar items into the contacts and calendar folder for my Hotmail account (in Outlook) so that they would automatically sync to my Android phone. (Gmail doesn't sync Outlook contacts and calendar to Android without the use of 3rd party software, so I use Hotmail in Outlook to sync contacts & calendar, even though I use Gmail as my primary email account.)
We can now synchronize Outlook & Android without a 3rd party app or Exchange Server!
You won't have any duplicates and you won't need NoMoreDupes if you switch to IMAP (like Gmail or Yahoo Mail) or MAPI (like Hotmail, Live Mail, MSN Mail, Outlook.com). In fact, you can take your entire POP inbox, your Sent Mail items, Saved Mail folders, Drafts, etc., and (in Outlook) drag them onto your new IMAP or MAPI email account in Outlook. Bang! Your synchronized across all devices. Stop using POP mail and you're done with that outdated POP garbage forever. Your new mail account(s), inboxes, etc., will appear in the left-side Navigation Pane of Outlook.
Yes, you can set your "Reply to" email address in your Gmail account (via the web) to be your TWC address if you like-- but since you're using Outlook (which has its own "Reply to" tag, you'd also want to input your TWC address in "Sent from" in the account settings of Outlook. Also, to prevent spoof mailers, Gmail may require you to (one-time) verify that you are the owner of both email accounts.
I don't know if you care, but if you send mail in this way (with essentially a spoofed "Reply to" address), then any of your email recipients who use Outlook (and AFAIK, Outlook only) will see your "From" address as "Joe-Blow@gmail.com on behalf of Joe-Blow@TWC.com". Outlook does this as a safety precaution to alert its users to potential spoofing.
I don't know about TWC's POP mail, but you can typically either:
1) Go into your POP mail account settings (on the web) and forward your mail to another email address (like a Gmail address). That should happen instantly. Or...
2) Go into your Gmail account settings (on the web) and have it periodically retrieve your POP mail. I think that will only happen, maybe every 15-30 minutes, so option 1 might be better if TWC supports that (hopefully without putting a "FW:" in the subject line.
POP mail doesn't synchronize so you'd really need to stop accessing your POP mail account directly from Outlook, otherwise Outlook will download your TWC POP mail from TWC's mail servers and delete it from the TWC servers so that it won't be accessible to your phone. So you should:
1) Delete your POP mail account from Outlook... or (probably better) tell Outlook to stop retrieving your TWC POP mail. (Go into Outlook's "Send/Receive" settings -> "Define Send & Receive Groups" -> "All Accounts" -> uncheck "Include the selected account in this group".)
2) Add a Gmail, Yahoo Mail, or Hotmail account to Outlook, and access your mail from the Inbox of that account.
I really think you'd be better off sending an email to your friends, telling them that you have a new email address that will synchronize between all of your devices and which you'll be able to keep even if you change ISPs. You can write the brief email, click on your address book, select all, and send. It'll take about a minute. If anybody fails to note your new email address, it's no big deal because you'll still be picking up your email from your TWC account.
You can use Outlook for calendars, tasks, notes and email, regardless of whose email service you use. I do. For example, in Outlook, I have a legacy POP email account (from my old, old ISP that I never use anymore) 2 Gmail accounts (one of which is my primary email address), a (spammable, don't-care) Yahoo account, a Hotmail account that I use for dealing with business, and a Live.com account. Each has its own inbox, etc.
In Outlook, I copied my Outlook contacts and calendar items into the contacts and calendar folder for my Hotmail account (in Outlook) so that they would automatically sync to my Android phone. (Gmail doesn't sync Outlook contacts and calendar to Android without the use of 3rd party software, so I use Hotmail in Outlook to sync contacts & calendar, even though I use Gmail as my primary email account.)
We can now synchronize Outlook & Android without a 3rd party app or Exchange Server!
RazzMaTazz
Android Expert
That should make things a lot nicer for you!
tylerdurden8us
Lurker
I'm wondering why 95% of the time my Outlook 2007 emails on my laptop don't show as read or 'starred' after I read them on my android phone/standard email client. Both use IMAP - is there a simple way to get Outlook to be aware of what I already did on android (Sony Z Ultra, if it matters) so I don't have to go back and "mark as read" and star emails a second time every day? It is getting a little old and I guess it's time I tried to fix it.
Crashdamage
Android Expert
Changes such as 'Read' or 'Starred' should show up. However, your email client must make a pass, either automatically or manually, to sync with the mail server before the changes will appear.
Are things syncing properly with everything except Outlook? Outlook is notorious for causing trouble.
Are things syncing properly with everything except Outlook? Outlook is notorious for causing trouble.
tylerdurden8us
Lurker
Thanks for the reply - yeah, things seem to sync properly except for that. I would ditch Outlook email as I already have dropped Outlook Calendar for google's, but I like rich text or whatever that you can do with Outlook, and also no one else seems to have autocorrect function which I love!
ironically, after I posted this, I went through outlook's email account 'setup' and didn't change anything, but after I was done, it had properly synced the 'read' and 'starred' for the first time in weeks... unbelievable, lol! Just Outlook causing trouble (and hassles), I guess, like you said.
ironically, after I posted this, I went through outlook's email account 'setup' and didn't change anything, but after I was done, it had properly synced the 'read' and 'starred' for the first time in weeks... unbelievable, lol! Just Outlook causing trouble (and hassles), I guess, like you said.
Crashdamage
Android Expert
Try Thunderbird for email on the laptop.
tylerdurden8us
Lurker
I did, but it doesn't have auto correct (automatically capitalize the first word of new sentences etc), so that was a deal breaker because I use that feature all the time on outlook.
Crashdamage
Android Expert
Yes it will, of course. Just install the Auto Correct extension in Thunderbird. Search extensions for 'Auto Correct', that's the actual name.
tylerdurden8us
Lurker
Hmm, I tried it several months ago and came up with nothing. It found spellcheck, but that's not the same thing. Guess i'll have to give it another chance 
).
).
Crashdamage
Android Expert
Sorry, the exact name is 'mms Auto Correct'. If you keep contacts in your Google account you may find gContactSync very useful also.
tylerdurden8us
Lurker
Wow, they actually 'fixed' it! Thanks for this information. I also was looking at Autotext function software in case that would have worked or helps anyone else out.
gebrialsmith
Lurker
Go through android support team for better synchronization with MS Outlook. After resolving this issue, you would be able to avoid duplicate issues in MS Outlook with android gadget.